Operational Due Diligence Analyst

Company: Fanning Personnel
Location: Boston
Posted on: November 13, 2024

Job Description:

ODD Team Coordination: 45%

• Assist with coordination and set-up of ODD calls with the ODD team and GPs; participate in meetings where necessary.
• Ensure ODD packages are complete and are uploaded timely to the document management system.
• Perform quarterly look back testing across all asset classes to ensure teams are following ODD procedures.
• Support firm's SOC 1 audit process.
• Assist with quarterly KPI reporting and preparing PowerPoint presentations.
• Assist in preparing client ready materials for ODD meetings.
• Coordinate with GPs for all ODDs performed to verify third party auditor and fund administrator relationships.Background Check Coordination: 45%
• Work with the ODD and investment teams to determine which background checks or screenings are required according to policy.
• Review internal checklists for KYI requirements by business line and assist in the collection, review and organization of required documentation.
• Review KYI data to identify potential gaps within the documentation received; follow-up with appropriate internal or external parties as necessary to establish complete records.
• Perform investigative research (in internal/external systems or web) to enrich KYI files. Pull down records from regulatory or state/government sites as available.
• Assist in the development of reporting that combines KYI risk information with internal fund and manager information to create a full view of potential KYI risk in portfolio.
• As needed, review potential sanctions screening and other adverse alerts to identify relationships that may pose reputational risk to the firm.
• Engage with external background check vendors to request background check investigations and assure timely delivery.
• Engage with background check service providers; review and summarize background checks and assessments for any red flags identified; escalate issues to ODD team.
• Assist with maintaining background check tracker; update and monitor status; share outcomes of background check investigation and share documentation with the ODD team and investment teams when completed.
• Work with internal accounts payable team and investment teams to ensure background check payments are allocated appropriately and processed timely.Technology and other Projects: 10%
• Work with the ODD and technology teams on systems enhancements and user acceptance testing.
• Assist senior management with ODD projects as needed.Qualifications:
• Exhibits strong work ethic as well as professionalism.
• Strong attention to detail, focus on execution of tasks, and adaptability to meet changing timelines and priorities.
• Strong commitment and attention to detail.
• Excellent verbal and written communication skills.
• Willingness to ask questions in order to remove roadblocks and move processes forward.
• Superior organizational and time management skills with the ability to prioritize, multi-task, and meet deadlines.
• Able to efficiently track and report on progress of tasks and ability to maintain clean and up-to-date records and files.
• Comfortable interacting across departments (e.g. Legal, Compliance, Investment Teams, etc.) and building relationships in order to source requisite information and documentary evidence.
• High degree of analytical and problem-solving skills.
• Independence and self-motivation, with the ability to address conflicts and escalate issues where appropriate.
• Moderate to strong excel skills and ability to work with data to create reports.
• Promote and demonstrate a positive team-oriented attitude.
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Keywords: Fanning Personnel, Portland , Operational Due Diligence Analyst, Professions , Boston, Maine