EXECUTIVE ASSISTANT

Company: Confluent
Location: Augusta
Posted on: November 14, 2024

Job Description:

With Confluent, organizations can harness the full power of continuously flowing data to innovate and win in the modern digital world. We have a purpose that drives us to do better every day - we're creating an entirely new category within data infrastructure - data streaming. This technology will allow every organization to create experiences and use the power of data in ways that profoundly impact the way we all live. This impact is our purpose and drives us to do better every day.One Confluent. One team. One Data Streaming Platform.Data Connects Us.About the Role:Confluent is looking for an Executive Assistant to join our growing team of admins. In this role you will be the backbone to the executive you are supporting; communicating with customers, candidates, and employees, maintaining the integrity of scheduling and confidentiality of the executives you support. This role is a great opportunity to learn and grow. You will receive mentorship, guidance and support as we would love to grow all our EA's careers. In this role, you will be relied on heavily to aid in the company's top priorities and instrumental in helping us grow. A successful candidate will be positive, adaptable, and comfortable with little to no managerial oversight.What You Will Do:Manage complex and varying day-to-day schedules, using Google CalendarFlawlessly coordinate internal and external meetings, team events, and off-sitesPartner across departments, internal events, facilities and executive assistants on all aspects of customer meeting planning and execution. Own meeting logistics from start to finish (from catering and room setup to agenda creation and calendaring!)Attend meetings, take minutes, track action items, and proactively assemble the appropriate people and resources for effective follow-upMonitor and manage the executives inbox, prioritize emails and flag urgent matters for attentionBook domestic and international travel (including coordination of visas, transportation, lodging, logistics, etc.)Maintain Navan and work closely with finance on closing this aspect of the booksKeep track of important dates such as work anniversaries, birthdays etc.Assist in planning and coordinating team-building activities and eventsWork with marketing to coordinate meet-ups, keynotes, talks, press interviews & appearances, etc.Exercise strong judgment and discretion with confidential informationWhat You Will Bring:The ability to work with a large group and manage a great deal of information, tasks, and relationshipsYou are a self-starter with excellent time management skillsYou have outstanding written and oral communication skills and the ability to adapt and work well with with all employeesYou should be extremely detail-oriented and well organized with a proven ability to multitask in a fast-paced environmentA passion for building and nurturing a positive team culture with commitment to our leadership principle that 'People Matter' and the ability to put this at the forefront of all interactions and initiativesSkilled in Google Calendar and Navan is a plus!4+ years experience in a role with customer-facing coordination responsibilities, preferably in a technology start-up environmentCome As You AreAt Confluent, equality is a core tenet of our culture. We are committed to building an inclusive global team that represents a variety of backgrounds, perspectives, beliefs, and experiences. The more diverse we are, the richer our community and the broader our impact. Employment decisions are made on the basis of job-related criteria without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other classification protected by applicable law.At Confluent, we are committed to providing competitive pay and benefits that are in line with industry standards. We analyze and carefully consider several factors when determining compensation, including work history, education, professional experience, and location. This position has an annual estimated salary of $112,100 - $131,760, an annual bonus, and a competitive equity package. The actual pay may vary depending on your skills, qualifications, experience, and work location. In addition, Confluent offers a wide range of employee benefits. To learn more about our benefits click HERE (https://confluentbenefits.com/) .Click HERE (https://www.confluent.io/legal/confluent-candidate-privacy-notice/) to review our Candidate Privacy Notice which describes how and when Confluent, Inc., and its group companies, collects, uses, and shares certain personal information of California job applicants and prospective employees.#LI-Remote

Keywords: Confluent, Portland , EXECUTIVE ASSISTANT, Other , Augusta, Maine