Database Cleanup Assistant - Legal Records Specialist - New

Company: Christian Science
Location: Boston
Posted on: November 6, 2024

Job Description:

Job Category: LibraryRequisition Number: DATAB001493Apply now

• Posted: October 11, 2024
• Full-TimeLocationsShowing 1 locationDescriptionDepartment: The Mary Baker Eddy LibrarySUMMARY:The Database Clean Up Assistant reviews all legacy 'work in progress' database records documents in the M-Files enterprise content management system to ensure the proper description, classification, and management of legacy business records and the destruction of redundant, obsolete, and trivial documents. This is a project-based, full-time position, expected to last no more than two years.ESSENTIAL DUTIES AND RESPONSIBILITIES
  • Implements workflows for addressing legacy data and improves them as needed
  • Evaluates documents against established retention schedules to determine whether they are official business records
  • Prepares obsolete documents for destruction in accordance with retention policy and established procedures
  • Reclassifies and redescribes business records as needed to ensure their proper management and future accessibility
  • Documents decision-making processes to ensure consistency
  • Regularly communicates with record owners about progress and any roadblocksSTAFF MANAGEMENT AND JOB CONTACTSReporting RelationshipsSupervisor: Manager of Records Management & Special CollectionsRegular Contacts: MBEL employees, particularly in Records Management, Special Collections, and Research. For certain parts of the project, this position will work closely on a daily basis with employees from the Office of the General Counsel, and the Board Office.JOB REQUIREMENTSEducation/Experience
    • 2-3 years of experience in records management work or office administration required
    • Records management certification, master's degree in library science, or equivalent work experience preferredKnowledge/Skills
      • Understanding of records management principles, practices, and standards, and how to implement them
      • Strong attention to detail
      • Excellent analytical and organizational skills
      • Ability to work well autonomously, taking responsibility for goals, deliverables, and results
      • Effective oral and written communication skills, including an ability to adapt to different communication styles
      • Demonstrated ability to ask questions that clarify assignments, scope projects, and ensure a comprehensive understanding of goals
      • Trustworthiness and reliability in handling confidential and sensitive information
      • Ability to quickly learn unfamiliar computer systems and database software required
      • Familiarity with Microsoft Office suite and Google Drive required
      • Familiarity with content management systems/databases preferredThis position works in the Boston office with an opportunity for a hybrid work schedule.
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Keywords: Christian Science, Portland , Database Cleanup Assistant - Legal Records Specialist - New, IT / Software / Systems , Boston, Maine