Materials Management Supervisor

Company: Dana-Farber Cancer Institute
Location: Boston
Posted on: November 13, 2024

Job Description:

The Materials Management Supervisor oversees and performs the tasks related to the ordering, receipt, and distribution of supplies for use in the labs within the Cell Manipulation Core Facility. The Materials Management Supervisor has direct oversight of up to 3 FTE's and is responsible for ordering supplies for complex processing and approving routine supply orders.Schedule: 8:30am - 5pm, Monday through Fri. On-call commitment required.Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations. We conduct groundbreaking research that advances treatment, we educate tomorrow's physician/researchers, and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.

• Supervise staff, oversee day-to-day work and address personnel issues.
• Write and review SOPs related to Materials Management Operations.
• Receives incoming materials, supplies and equipment. Compares received items to purchase order to verify accuracy and quantity of shipment. Inspects material for damage and defects and takes appropriate action. Unpacks and assembles materials as directed and removes and disposes of unneeded packing materials.
• Complete and follow-up on Discrepancy Reports.
• Maintains and stocks clean room gowning areas with inventory of personal protective equipment required for class 10,000 clean room.
• Delivers materials to appropriate locations accurately and obtains proper authorization of delivered materials.
• Evaluates reagents/supplies/minor equipment upon receipt for acceptance criteria. Logs said items into quarantine inventory.
• Assist in the release of quarantined inventory into working inventory after completing the proper documentation.
• Assists in preparing containers and other items to be shipped. Contacts appropriate shipping companies when shipping items.
• Maintains records of supply inventory, both manually and on computer.
• Responsible for maintaining proper documentation of all incoming and outgoing materials and keeping physical inventories to include obtaining all certificates of analysis and sterility where required. Exercises care in handling materials to avoid damage and breakage.
• Work with lab management to routinely reassess lot sheets based on trends in usage.
• Place and approve orders for routine lab supplies.
• Places orders for critical supplies and reagents while balancing shelf life and meeting processing needs.
• Assists in care and maintenance of facilities, by supplying cleaning supplies and keeping a clean work area.
• Receives, distributes, collects, returns, assembles and disassembles supply kits for daily manufacturing and processing procedures.
• Performs scheduled cleaning of equipment.
• Takes call for environment and equipment monitoring.SUPERVISORY RESPONSIBILITIES:
  • Supervises up to 3 FTE's.Minimum Qualifications:
    • Minimum Education: High School diploma required.
    • 5 years of materials management experience required.Preferred Qualifications:
      • 2 years of materials management experience associated with a lab preferred.
      • 1 year of experience in a supervisory role preferred.KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:
        • Ability to work independently and as a team player.
        • Ability to coach and train staff.
        • Ability to observe and comply with all safe work practices, wears protective clothing when required and reports unsafe conditions to supervisor.
        • Ability to comply with hospital policies, quality assurance programs, safety, and infection control policies and procedures.
        • Practices positive interpersonal skill with patients, visitors, and fellow employees.
        • Ability to comply with established departmental policies, procedures, and objectives.
        • Demonstrates use of Quality Improvement in daily operations.
        • Ability to prioritize daily tasks based on urgent lab needs and staffing.
        • Demonstrated ability to practice fiscal responsibility in the review and ordering of supplies.
        • Demonstrate ability to coordinate complex projects and complex assignments.
        • Ability to work across multiple teams and staff levels.
        • Work within the GxP guidelines and adheres to all regulatory standards within the Cell Manipulation Core Facility.
        • Ability to enter and retrieve data from computer databases and spreadsheets.At Dana-Farber Cancer Institute, we work every day to create an innovative, caring, and inclusive environment where every patient, family, and staff member feels they belong. As relentless as we are in our mission to reduce the burden of cancer for all, we are equally committed to diversifying our faculty and staff. Cancer knows no boundaries and when it comes to hiring the most dedicated and diverse professionals, neither do we. If working in this kind of organization inspires you, we encourage you to apply.Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other characteristics protected by law.
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Keywords: Dana-Farber Cancer Institute, Portland , Materials Management Supervisor, Executive , Boston, Maine