Procurement/Purchasing Manager

Company: Planned Parenthood League of Massachusetts
Location: Boston
Posted on: November 6, 2024

Job Description:

Planned Parenthood League of Massachusetts (PPLM) has a simple mission:Care. No Matter What. PPLM has been a leader in promoting sexual health for more than 90 years and we strongly believe that all people deserve care no matter who they are, where they live, or who they love. As the state's leading provider of sexual and reproductive health services, we educate families and empower youth to make responsible choices. We do all this because we care passionately about helping people lead healthier lives.With more than 600 health centers across the country, Planned Parenthood organizations serve all patients with care and compassion, with respect, and without judgment, striving to create equitable access to health care. Through health centers, programs in schools and communities, and online resources, Planned Parenthood is a trusted source of reliable education and information that allows people to make informed health decisions.Planned Parenthood League of Massachusetts (PPLM) is looking for a highly experienced, organized and motivated Procurement/Purchasing Manager to join our Finance/Procurement team.The Procurement/Purchasing Manager will oversee procurement activities, ensuring the efficient and cost-effective acquisition of materials, supplies, and medications for our health centers and administrative offices across Massachusetts. This position is vital to maintaining the quality and availability of resources necessary for our health centers, health services and administrative functions.Responsibilities:

• Procurement Management:
• Develop, implement, and manage procurement strategies to ensure the timely acquisition of materials, supplies, and medications.
• Oversee the procurement process, including vendor selection, contract work, and purchase order management to follow PPLM policy.
• Evaluate, negotiate, and approve contracts with suppliers to obtain best price and service, utilizing the power of purchase and the economies of scale.
• Ensure compliance with organizational policies, state and federal regulations, and industry standards, such as 340B, and Title X.Vendor Relations:
  • Evaluate vendor performance and ensure high-quality and cost-effective supply.
  • Resolve any issues or discrepancies with vendors in a timely manner.
  • Establish, evaluate, and maintain vendor relationships and service level agreements, conduct the RFP process for new vendor acquisitions and on-board new vendors.Inventory Control:
    • Monitor and manage inventory levels to ensure adequate supplies without overstocking.
    • Implement inventory management systems and practices to enhance efficiency and accuracy.
    • Conduct regular inventory audits and develop strategies to minimize waste and reduce costs.
    • Oversee annual inventory audit.Budget Management:
      • Develop and manage the procurement budget in collaboration with the CFO.
      • Track and report on procurement expenditures and identify opportunities for cost savings.
      • Ensure fiscal responsibility and adherence to budgetary constraints.
      • Work with Health Centers and other departments to forecast and budget for required purchases.Team Leadership:
        • Lead, mentor, and develop the procurement team, promoting a culture of continuous improvement and excellence.
        • Set performance goals, provide regular feedback, and conduct performance evaluations.
        • Foster collaboration and communication within the team and with other departments.
        • Work with Quality Assurance and medical team in the development of specifications for services, equipment, products, and supplies or substitute materials.
        • Ensure all inventory on long-term national backorder and liaise with PPFA and affiliates on backorder product substitution.Process Improvement:
          • Continuously evaluate and improve procurement processes and procedures.
          • Develop inventory control performance metrics that provide ongoing analysis and tracking.
          • Implement best practices and innovative solutions to enhance efficiency and effectiveness.
          • Stay informed about industry trends, market conditions, and emerging technologies.
          • Research new equipment, supplies, or vendors and make recommendations to other departments.Qualifications:
            • Bachelor's degree in Business Administration, Supply Chain Management, or a related field. MBA or related advanced degree preferred.
            • Minimum of 3-5 years of experience in procurement or supply chain management, with at least 2-3 years in a leadership role.
            • Strong knowledge of procurement principles, practices, and regulations.
            • Experience in the healthcare sector, particularly in managing medical supplies and medications, is required.
            • Excellent negotiation, communication, and interpersonal skills.
            • Proven ability to develop and manage budgets effectively.
            • Strong analytical and problem-solving skills.
            • Proficiency in procurement software and inventory management systems.
            • Commitment to the mission and values of Planned Parenthood.
            • High level of integrity, professionalism, and ethical standards.
            • Strong leadership and team-building abilities.
            • Ability to work collaboratively in a diverse and dynamic environment.
            • Results-oriented with a focus on continuous improvement.What We Offer:
              • Health and Dental Insurance effective day 1.
              • Generous paid time off including vacation time, provisions for extended sick time and 11 paid holidays.
              • 403(b) Retirement Plan with 3% company match.
              • Life Insurance, Accidental Death and Dismemberment Insurance, and Long-Term Disability Insurance.
              • Employee Assistance Program.
              • Flexible Spending Account for medical expenses and/or dependent care expenses.
              • Paid Parental Leave.
              • Employee Discounts.Roles that are denoted as Hybrid require 1 day per week in the office unless the role is denoted as onsite, which requires working onsite full time or 5 days per week.Planned Parenthood League of Massachusetts is an equal employment opportunity employer and is committed to maintaining a non-discriminatory work environment and does not discriminate against any employee or applicant for employment on the basis of race, color, religion, sex, national origin, age, disability, veteran status, marital status, sexual orientation, gender identity, or any other characteristic protected by applicable law.Planned Parenthood is committed to creating a dynamic work environment that values diversity and inclusion, respect and integrity, customer focus, and innovation.
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Keywords: Planned Parenthood League of Massachusetts, Portland , Procurement/Purchasing Manager, Executive , Boston, Maine