Director of Finance and Administration

Company: AppleTree
Location: Boston
Posted on: November 17, 2024

Job Description:

About Campus Compact
Campus Compact envisions a world in which all of higher education commits to advancing an equitable, accessible, and just democracy-where colleges and universities serve as responsive and transformative agents of change, with students, faculty, staff, and administrators joining as true partners with communities in contributing to our collective flourishing.
We mobilize students, staff, faculty, and administrators to advance their academic and civic missions by partnering with communities to address complex social issues and further equity, justice, and prosperity for all. As a leader and connector in higher education, we offer professional development and convenings, advance research and best practices, nurture connections and networks, build capacity for people, campuses, and communities, and advocate for resources that enable this collective work.
About the Role
The Director of Finance and Administration is a key member of the operations team, responsible for overseeing the financial and business administrative functions of the organization. This role ensures sound financial management, stewardship of external funds, compliance, and administrative efficiency of the organization, supporting its mission and strategic goals. The Director will be a strategic thought partner of the senior leadership team and an active contributor of the Operations Team (inclusive of HR, IT, and Finance).
Key responsibilities include:

• Prepare and monitor budgets, including forecasting and analysis.
  
• Manage day-to-day financial management operations and transactions, including accounts payable, accounts receivable, purchasing, and banking activities.
  
• Prepare and present financial reports and statements and perform financial analysis to support decision-making and planning.
  
• Manage the organizational payroll, including expense reimbursements, retirement plan contributions, benefit allocations, and tracking of employee PTO; collaborate with human resource staff to support benefits administration.
  
• Manage contracts and agreements with vendors, including ensuring up-to-date records, implementation of billing and collection schedules, and creation of 1099s; directly manage the relationship with administrative service vendors.
  
• Ensure the organization meets all legal organizational requirements in areas such as insurance, tax registrations, solicitation licensing, and entity management.
  
• Ensure administrative compliance with all applicable laws, regulations, and accounting principles by developing and implementing policies, procedures, and systems to ensure effective financial management and control.
  
• Oversee grants management with a specific focus on budget preparation and management, monitoring requirements, and fiscal reporting.
  
• Implement a comprehensive employee training and compliance program on topics related to designated domains.
  
• Lead the annual financial audit process.
  
• Maintain related organizational records ensuring compliance and confidentiality.
  
• Supervise designated staff (currently Administrative Coordinator and Grants Specialist) promoting a culture of collaboration, accountability, and continuous improvement.
  
• Attend related Compact, funder, and partner meetings and trainings, requiring some travel.
  
• Active participation in team activities, including regular staff meetings, retreats, committees, and major events (e.g. Compact's national conference).
  
• Other related duties as required.
  
  Qualifications
  
  
• Degree in a related field (administration, accounting, or finance); related master's degree (e.g. MBA, MPA) and/or license (e.g. CPA) preferred.
  
• At least 7-10 years of overall professional experience; ideally, six-plus years of broad financial and operations management experience and staff supervision, preferably in the non-profit sector.
  
• Proven experience in financial and grants administration, preferably in the non-profit sector; experience with federal grants is strongly preferred.
  
• Strong knowledge of accounting principles, financial regulations, and reporting requirements for non-profit organizations.
  
• Technology savvy with proficiency in Excel and knowledge and experience with accounting and reporting software; Experience with Quickbooks Online preferred.
  
• A successful track record in setting priorities; keen analytic, organization, and problem-solving skills that support and enable sound decision-making.
  
• Excellent communication and relationship-building skills with an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders; demonstrated experience as a supervisor and manager.
  
• Strong attention to detail and accuracy.
  
• A multi-tasker with the ability to work in a fast-paced environment.
  
• Personal qualities of integrity, credibility, and a commitment to maintaining confidentiality.
  
• Deep personal and professional commitment to equity and inclusion in the workplace.
  
  Physical requirements
  This is primarily a sedentary position requiring the ability to sit at a desk and use a computer and phone most of the day.
  Internal and external contacts
  

• 
  
• Compact staff and AmeriCorps members
  
• Campus representatives
  
• Business and financial vendors
  
• Funder administrative contacts
  
• Campus Compact accountants and auditors
  
  Reporting structure: Reports to the Chief Strategy and Operations Officer
  Location
  This position is hybrid based in Boston, MA. The expectation is that the Director of Finance and Administration will work from the Boston office on a regular basis, whether one day a week or bi-weekly. There is some flexibility to support a schedule that works best for the Director of Finance and Administration. Campus Compact is headquartered in Boston, MA, with a nationally distributed staff.
  Compensation
  This is a full-time position. Salary will be $80,000 to $105,000, depending on qualifications and experience. Campus Compact provides a competitive benefits package, including national healthcare coverage, generous paid time off, and an employer retirement contribution of up to 8%. The organization prioritizes employee well-being and professional development and lives out those values through a flexible work environment, an inclusive and caring culture, and dedicated resources to professional development.
  Campus Compact strives to attract and retain a diverse and talented staff who will contribute to the organization's goals, mission, and vision. We encourage individuals of all ethnic, racial, religious, and socioeconomic backgrounds to apply. Campus Compact is committed to increasing our team's diversity, consistent with the values of our network. Campus Compact is committed to providing equal employment opportunities to qualified individuals. It does not discriminate based on race, color, ethnicity, religion, sex, gender, gender identity and expression, sexual orientation, national origin, disability, age, height, weight, marital status, veteran status, pregnancy, parental status, genetic information or characteristics (or those of a family member), or any other basis prohibited by law.
  Application
  The priority deadline to apply is Friday, November 15, 2024. Please fill out the application questions on this page and attach your resume.
  This search is being led by NRG Consulting Group, and Megan Severson is leading the sourcing support for the search. Please reach out to megan@nrgconsultinggroup.org and cc jobs@nrgconsultinggroup.org with any questions.
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Keywords: AppleTree, Portland , Director of Finance and Administration, Accounting, Auditing , Boston, Maine