Senior Contract Administrator - Hybrid

Company: Disability Solutions
Location: Hudson
Posted on: November 3, 2024

Job Description:

Job Description BAE Systems is seeking a Senior Contract Administrator for our Hudson NH location (Hybrid - partial remote and onsite)Our employees work on the world's most advanced electronics - from detecting threats for F-35 pilots to illuminating the night for soldiers. Spanning air, land, sea, and space, we are developing the technology of tomorrow, delivered today. In Countermeasure and Electromagnetic Attack Solutions, we provide next-generation threat detection and countermeasure solutions to provide unparalleled electronic warfare capabilities to enhance mission survivability. Drawing strength from our differences, we're innovating for the future. And you can, too.Our flexible work environment provides you a chance to change the world without giving up your personal life. We put our customers first - exemplified by our mission: "We Protect Those Who Protect Us--." Sound like a team you want to be a part of? Come build your career with BAE Systems.The candidate would perform the coordination and management of complex proposals, contracts and purchase orders involving financial considerations or technical significance under minimal supervision of a higher level contract administrator or manager for the Electronic Attack Solutions product line (home to the EA-37B Compass Call aircraft and EW support to the U-2 aircraft). The individual is expected to have as well as continue to build the knowledge, skills and experience required for effective contract management, including negotiations and regular communication with customers and management and develop and maintain professional and dependable relationships with both internal and external customers.Daily responsibilities to include, but not limited to:

• Coordination, negotiation and management of complex proposals and contracts under minimal supervision.
• Work on complex assignments requiring independent action and a high degree of initiative to resolve issues as well as an understanding and compliance with company policies and procedures.
• Ability to interact with the team to gather, interpret, analyze and present information.
• Compliance with Company policies and procedures, legal, regulatory and customer requirements.
• Prepare, negotiate and manage complex proposals/contracts.
• Provide leadership in both administration of contracts and negotiations of critical proposals.
• Develop and maintain professional and dependable relationships with both internal and external customers, which would include commercial and international customers.
• Lead in the execution of the Contracts Role to include pre-contract roles, contract management and monitoring as well as negotiation/leadership responsibility.
• Demonstrate Business Acumen including informing program and executive management of issues in a timely manner while providing recommendations to support the achievement of business and financial objectives.
  • Possess solid working knowledge of the US Government Acquisition and Procurement process, develop understanding of the BAE Systems Contracts function and relevant Company policies and procedures, FAR/DFARS, commercial contracting methods and other government regulations.
  • Support assigned proposal activities including, but not limited to, analyzing solicitations and preparing summaries based on the analysis, with attention to the financial and business risk of the proposed effort; participating in all proposal team meetings; preparing terms, conditions and assumptions for the proposal; reviewing technical and pricing proposals for accuracy and consistency; and preparing proposal documents for internal bid approval review and submittal to the Customer.
  • Research contract language and seek guidance on complex terms and conditions from higher level Contract Administrators or Contracts Manager.
  • Review cost and price proposals as assigned to ensure they are prepared and submitted in strict accordance with applicable laws, regulations, contractual provisions and Company policy.
  • Coordinate with other Company functions as required ensuring that (1) appropriate reviews are scheduled and conducted, and (2) required review and approval signatures are obtained before submittal of proposals or execution of contractual documents.
  • Conduct and lead negotiations and other activities such as fact finding and audits, required to obtain contracts or orders, and auxiliary agreements (e.g. Proprietary Information Agreements and Teaming Agreements). Negotiate routine contracts and changes commensurate with experience and demonstrated competence under the specific guidance of the Contracts Manager.
  • Act as the primary point of contact between the Company and the Customer for all contractual matters on assigned contracts. Draft, prepare, and execute certain internal and external correspondence on contractual/program matters, under review by the Contract Manager, commensurate with experience and demonstrated competence.
  • Administer all aspects of assigned contract processing including, but not limited to, accuracy of order entry data, contract funding, scope changes, contract amendments, receipts and delivery schedules, legal requirements and other commitments.
  • Compile and maintain all required contractual records and documents in accordance with contract requirements and Company policies and procedures. Serve as the official repository for all contractual documentation and correspondence relative to assigned contracts.
  • Participate in final stages of assigned contract by (1) verifying completion of all commitments, and (2) performing assigned activities associated with Contract Closeout.
  • Performs other duties as required.Please note: (1) pursuant to a government contract, this specific position requires US citizenship status; (2) given this role involves a combination of independent and collaborative work, this position is best conducted primarily onsite with opportunities for remote work on certain days of the week that conform to established program operating norms. Required Education, Experience, & Skills Bachelors Degree 4+ year(s) related experienceNOTE: The degree should be one in the subject closest to the field of work ispreferred (Bachelors Degree in Business, Finance or similar major or equivalent experience)
    • Fundamental skills for coordinating and managing moderately complex proposals, contracts and purchase orders involving limited financial considerations or technical significance.
    • A general understanding of government contracting.
    • Customer service focus
    • Knowledge of Microsoft Word and Excel
    • Ability to multitask and work under frequent deadlines
    • Ability to learn job-related material through on-the-job training
    • Excellent written, verbal communication and presentation skills
    • Exhibits sound interpersonal skills involving interfacing, coordinating, and negotiating with company personnel and customers
    • Experience using personal computers and related software to maintain and databases and prepare reports
    • Demonstrated ability to focus on closure and get results
    • Ability to obtain and maintain the required security clearance
    • Strong work ethic, a positive attitude, dependable, attention to detail and impeccable follow through is a must!
    • For remote work days, must provide a safe and conducive home-office work environment with internet accessPreferred Education, Experience, & Skills
    • Business or law degree with direct or highly related experience
    • Ability to read, understand, interpret and draft contractual documents,
    • Experience with US Government Acquisition and Procurement process,
    • In depth knowledge and practice of the Contracts function and related company policies and procedures, commercial contracting methods, FAR/DFARS, export and other government regulations.
    • US DoD SECRET Level clearance or higher (current within a 4 year period).
    • Experience with the complex RFP's, and large proposal development.
    • Experience with various USG agencies as well as other Defense Contractors.Pay InformationFull-Time Salary Range: $78760 - $133870Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience. Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20+ hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics.About BAE Systems Electronic Systems BAE Systems, Inc. is the U.S. subsidiary of BAE Systems plc, an international defense, aerospace and security company which delivers a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support services. Improving the future and protecting lives is an ambitious mission, but it's what we do at BAE Systems. Working here means using your passion and ingenuity where it counts - defending national security with breakthrough technology, superior products, and intelligence solutions. As you develop the latest technology and defend national security, you will continually hone your skills on a team-making a big impact on a global scale. At BAE Systems, you'll find a rewarding career that truly makes a difference. Electronic Systems (ES) is the global innovator behind BAE Systems' game-changing defense and commercial electronics. Exploiting every electron, we push the limits of what is possible, giving our customers the edge and our employees opportunities to change the world. Our products and capabilities can be found everywhere - from the depths of the ocean to the far reaches of space. At our core are more than 14,000 highly talented Electronic Systems employees with the brightest minds in the industry, we make an impact - for our customers and the communities we serve.Our Commitment to Diversity, Equity, and Inclusion:At BAE Systems, we work hard every day to nurture an inclusive culture where employees are valued and feel like they belong. We are conscious of the need for all employees to see themselves reflected at every level of the company and know that in order to unlock the full potential of our workforce, everyone must feel confident being their best, most sincere self and be equipped to thrive. We provide impactful professional development experiences to our employees and invest in social impact partnerships to uplift communities and drive purposeful change. Here you will find significant opportunities to do meaningful work in an environment intentionally designed to be one where you will learn, grow and belong.

Keywords: Disability Solutions, Portland , Senior Contract Administrator - Hybrid, Accounting, Auditing , Hudson, Maine